We definitely recommend creating a unique user account for each user who needs to log into your database. Here are a few of the reasons:


  1. Each user can maintain their own display options, filters, user settings, and password according to their preferences, without affecting any other user.
  2. If a leader no longer volunteers in your club, you can easily deactivate their account so they no longer have access to the database. (With shared accounts, you could change the password, but it would affect other users who share the account.)
  3.  If something is confusing, knowing who made a change can be helpful to know who to ask for clarification. When changes are made to the data, the user id is saved in the updated record. (You currently need to use the Windows App to view modification information.)
  4. There is no limit to the number of user accounts you can create, so why not? (There is only a limit in the number of users that can be logged in at the same time.)