If your church has a separate database that can export registration data in a Microsoft Excel or .CSV format, you can use that as a source data file in the Windows App's Data Import tool. We recommend using a .CSV file (which you can still open and edit in MS Excel, just save it as file type of .CSV). Make sure the file has ONE header row identifying column names.
In our Windows App, under the Tools menu you will find the Data Import utility. Examine this dialog and under "Step 2: Map the fields" click the button to "Print a Field Mapping Report". This document will show all the fields you can import, which will help you match our database fields with your exported source file's columns. Pay particular attention to the field mapping notes because some fields like Gender will only allow specific valid choices (e.g. Male/Female or M/F but NOT Boy/Girl; or for Grade, use 1, 2, 3 and NOT 1st, 2nd, 3rd)
Once you've completed the field mappings, do a test run using an abbreviated source file that contains only 4 or 5 rows then check the results to be sure that all the data you wanted to import got imported into the correct fields. Once you've verified the mapping is correct, run the import procedure on your full source file.
Tip: Be sure every row contains a clubber's first name, last name, and birthdate so that proper matching can be done and duplicate records are prevented.