AWdb Support

The Members Module includes functionality related to individual members of your Awana club. To show it, selectMembers in the Left Side Navigation. (This module will be hidden if a user's permission for Members is set to No Access.) Once selected, a list of members is displayed.  This list can be filtered using the Show Member Filters button on the Top Menu Bar. (Learn more about filtering.)

Member List toolbar:

Search – locate a member in the list by typing part of the name.  This will limit the list to only members who have a name (or part of a name) matching the text in the search box.  To return to the complete list of members, clear the text in the box.

Enable Bulk Edit Mode - checkboxes are displayed next to each member. To take action on multiple members, check the boxes to select the members. The bulk edit options are shown in the details pane and include:

• Edit Role Settings* - assign: Status, Location, Team Name, Team Color, Team Leader, or Uniform; Register Member or Set Dues Paid in Full
• Edit Checkin* - set: Club Attendance, Excuse Club Attendance, Church Attendance, Excuse Church Attendance, Uniform, Bible, Handbook, Bonus, Custom 1, Custom 2, Dues Paid, Offering, Game Points, or Other Points
• Edit Book* - assign Handbook
• Edit Ledger* - assign Fee; Balance Household Ledger or Member Ledger
• Edit Leader* - set: Training Completed or Approved for Leadership

Add New Member* – opens the Add New Member dialog for adding a member as a Clubber or a Leader.  The new member may be identified as a visitor, associated as a guest of a current member, and/or associated as a member of an existing household. Enter basic personal information such as Name, Gender, Birth Date, and Grade. The Club Name can be determined based on the grade and gender. A Team Color, Team Name, and/or Team Leader may be assigned. Parent and Emergency Contact information may be added as well as Household information such as address information, Family Church and a Non-parent pickup. To set additional personal information, use the member's Personal tab after the member is added.

If you add a member whose data does not match the current filter or who meets on a day other than the Current Club Date, you will be notified that the new member will not appear in the member list.

You can watch the How to add a new member video to learn more about adding new members.

Delete Member* – deletes the selected member and all related data from the database. This will delete all attendance, visit, handbook, award, and payment records associated with the selected member. It will also delete the household and its related data (including contacts) if the deleted member is the only member in the household. This action requires you to confirm by marking a checkbox to enable the Delete button.

TIP: To preserve historical information, it is recommended to NOT DELETE members who have associated data. It could affect past attendance and visitor records. Instead, click the Archive button on the confirmation dialog to update the member's status, then, use the Member Filters to limit the statuses shown in the Member list.

Print – opens the Print dialog with a printer friendly view of the member list.

Show Display Options – opens the Member List Options dialog to customize the information shown in the Member List using these selections:

Show Only members who are either PRESENT or ABSENT. Check the box and select a condition to limit the list based on attendance for the selected club date. 

Sort Members by up to three criteria. Select from the following options to determine the order in which the members are displayed in the list, also specifying whether the sort order should be ascending or descending:

Allergies

Club Attendance

Club Name

Code

External ID

Flag

Gender

Grade

Last Name

Net Points

Preferred Name